Emails are just tools for correspondence and are meant to save you a lot of time. Imagine, writing letters and posting them via air mails, making tedious phone calls and waiting for the person to come on line to converse with you over a telephone? Emails are an excellent remedy that helps you to do your business at your desk, and at the dispense of a mouse click. But the sad thing is that, the tool which was introduced to help you and save you time, is now killing your productive time and making your life hectic. Yes, email communication has enslaved a major percentage of people in the world and has literally disabled them from working. Of course, email was invented for our convenience and it is not fair that it enslaves us, humans. So, let’s find a way out of this addiction that makes our life hectic.
Use different emails for personal and business purpose. It is often impossible to deal with huge amount of business emails amidst the ones from your friends, family and your favourite subscriptions. By maintaining separate accounts, you will be set at the right mood when you login to a particular inbox. You clearly know what mails to expect at your inbox this way.
Turn off email notifications at working hours. It might be crucial for you to get an email and respond to it immediately for a business purpose, but email notifiers overdo it and distract you. While you are typing an important document, a flow of email notifications will certainly distract you from what you are doing. You will strongly be prompted to immediately open the inbox and respond to a particular mail.
Schedule particular hours of the day for email and get it done within that time. It might be optimal to use your time immediately after lunch, since you will be feeling sleepy anyway and need to do something refreshing. Be sure to get things done at this particular time, and don’t schedule things still further. Do not add to the to-do list. Just reply those mails, for that is why you have set that time.
Use folders. Folders are an excellent options available in most of the email service providers. By organizing your emails in folders, you spend less time in searching for a particular conversation, or an important email from a person.
Use templates. Create your own email templates for the kinds of mails that you will be typing most often, say for example ‘thank you’ mails or ‘meeting announcements’ or ‘purchase orders’ and so on.
Create lists.
Don’t spend time in deleting spam messages. Delete all of them in one go.
Set up strict spam rules to filter almost all of the spam messages. Although no email provider will ideally put all of your spam mails in spam folders, it is easier this way to deal with small numbers.
Subscribe only to worthy stuff, and after subscribing if you have found that the newsletter is not worth it, unsubscribe immediately, without a second thought.
Follow these steps and let me know how you are doing.
Article by JaneSheeba
+Jane is the founder of Problogging Success. She is an expert blogger, consultant, freelance writer and blog designer. Don't forget to get your hands on two FREE Ebooks she offers.
Jane has written 259 awesome posts for Problogging Success.
Jane Sheeba has an excellent understanding of blogging and the issues bloggers need to learn like search engine optimization and link building. Her Blogging Action Plan breaks the information into manageable sections, with in-depth explanations for bloggers who really want to get to grips with the technical issues which will help them grow their blogs. This is an impressive resource for serious bloggers.
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