Productivity Tips: How to be more productive as a blogger?

Productivity Tips: How to be more productive as a blogger?

How to be more productive as a blogger? – I get asked this question a lot!

Productivity tips are always sought after by bloggers. Thanks to the overwhelming information on the internet, the massive number of places to get distracted online and the nature of work involved for a blogger, blogging productivity is always in danger!

In order to get blog content ideas, in order to expand those ideas, in order to do keyword research, market research and content research and in order to create the content, a blogger has to use the enormous number of online tools that are easily available.

Now this comes with a price. The “enormously” useful online tools that help bloggers to do what they gotta do also keep them from doing what they got to do.

Productivity rests in peace in the life of most bloggers.

Let me give you a scene so that you can picture it yourself.

You wake up in the morning and open your computer with a nice cuppa coffee. You start checking emails. And then, oh there’s Facebook. No, you’re not wasting your time – but you’re engaging with your audience on Facebook! That’s what YOU think.

Wait a moment, you need to login to Youtube and check those “best blogging tips” tutorials. But this cat is so cute while it plays the piano.

Bam! Lunch time!

After lunch, let’s say you take a nap. You come back to your working (?!) table with yet another cuppa coffee. Now you’re determined to do the work.

You need to write that blog post. You need to do the background research. You go to Google. You end up reading 55 blog posts, share them, pin them on Pinterest, get lost on all the shiny objects out there until your eyes go blurry, and red.

Now you take a serious pledge that you WILL work seriously without wasting time from tomorrow morning.

And, you know, the story continues…

With blogging, there is a fine line between working and getting lost

In this post I am going to tell you what exactly you need as a blogger to boost your productivity. The productivity tips I’m going to share here are no theory; but they’ve been tested (on me) and are found to work perfectly.

Let’s get to productivity tips for bloggers 101.

Have clear goals in order to boost your productivity

It all starts with clarity. Without this it will not be hard for you to get lost in the sea of information that’s presented before you on that computer screen.

Get over with the foggy clouds and multiple voices that are over your head 24/7. Eliminate all the unclear thoughts and goals. Find out exactly what you want with your business and your blog.

In fact, as a blogger, you should get clarity from day -1 – I mean, even before you start your journey as a blogger. If you do not have clarity then don’t start a blog or an online business unless you know what you want to achieve.

This not only applies to bloggers but to all businesses and even starting something new with your personal life. But in the case of blogging, having clarity is very crucial since this is a crowded business.

We see blogs being started every minute and they also die faster that way. Without clarity, you won’t be able to succeed as a blogger.

OK that’s the big picture. When we see at the detailed level, without clarity you cannot accomplish anything in one single day. I mean, you cannot even think about being productive.

Every night before you go to bed, write down a list of things that you want to accomplish the next day so when you get to your working table in the morning, you don’t have to figure out what to do.

Facing a day without knowing what to do is like getting on a plane without knowing where you want to go or the destination of the plane itself.

You should have short term and long terms goals (see below). You have to clearly know what you want to achieve in a day, week, month and in the coming year.

Plan for the long term to become more productive

Once you get clarity about your business, you look at the bigger picture and make long term plans. This is the first step to increase your productivity as a blogger.

Why? Because having a long term plan will put a target in front of you and motivate you to work towards it.

Without a long term plan and a goal you will simple be checking emails, hanging out on social media and occasionally work on your blog. This is not the best working model for a blogger.

As a blogger, if you want to be productive every day, you should have long term goals, that are split up into short term goals, which again are split into manageable chunks (tasks) that you handle on a daily basis.

Now let me ask you: What will you work on everyday, as a blogger, when you don’t have a long term plan?

Let’s answer this question first and talk about productivity later!

How to be more productive as a blogger? Have focus

Have focus

See I’ve emphasized “blogger” in the heading above?

Remember I talked about distractions in the beginning? Well you cannot eliminate them as a blogger, coz you need to do a lot of research, be on social media and put your face all over the internet. And this can lead to a lot of distraction.

But that doesn’t mean you’ve to get lost in the sea of things to do. Often times, you get lost when you don’t have clarity, which we talked about earlier.

But having focus is another part of the story.

Now, assuming that you have your long term plan > short term action plans > daily tasks and strategies, you have something to work on everyday, right? You have a precise list of stuff that you need to take care on a daily basis.

When you have that stuff in front of you, work on that and that alone.

If you find yourself getting distracted quite often, use the appropriate productivity tools for bloggers (more on that below).

These are the bits you need to stay focused:

  • Have a clear long term goal
  • Create an action plan to achieve that goal
  • Organize the baby steps
  • Split big goals into chunks to easily get them done
  • Take action and approach tasks one by one
  • Stop regularly and analyze the results (more on this below)

Work in blocks to become a productive blogger

The working hours of a blogger can get boring by the day since all we do is sit in front of the computer. This can be really tiring. And when you get tired, that will seriously hit your productivity.

To avoid this boredom and kinda sick feeling from emerging inside you, try to work in short blocks of time. The Promodoro technique is the best bet in this case.

Choose to work say 25 minutes and compulsorily take a 5 minute break. Or you can also choose to work an hour straight and take a 10 minute break.

It is very important that you take your eyes and focus off your blogging activity at regular intervals to make yourself more productive.

And one important advice here > Have everything ready when you start working in a block of time.

Do not set aside time for writing a particular blog post until you have all the material ready and have done the research.

Tip > Set aside a separate block for doing research to start writing that blog post and really limit yourself to work on that task only for that amount of time!

With this tip (working in small blocks of time), you can also avoid multi-tasking!

Analyze your plan regularly

Analyze your plan regularly

Do not keep working hard monotonously on a strategy. It is very crucial in any business to pause and analyze.

Whenever you are implementing something new, or whenever you are working on a strategy, you need to pause often and look back. And, analyze the results.

If you keep on working on a thing without looking back, you are not being productive. You could be wasting your energy on strategies that don’t work and you could be missing out on strategies that work.

Stopping by and looking back helps you to find out what worked and what didn’t work.

This information is crucial for any business (not just for blogging).

When you don’t analyze your strategies you might be wasting time

In short > Find out what works and do more of it. Find out what doesn’t work and eliminate it or tweak it.

Have the RIGHT productivity tools

As a blogger we use so many tools every day for blogging, social networking, promotion etc. It is also important that we use the right tools in order to keep ourselves productive and to keep us on track.

I use Evernote to keep myself alive in this chaos :) It not just helps me plan things, but also to stay focused and keep an account of my productivity. I keep track of projects and keep a collection of all the relevant documents/details in Evernote. Almost no chaos.

I use Wunderlist a task management tool.

I used to use a variety of different tools for keyword research, tracking my search engine traffic and keyword positions, etc. Now I only use one tool – Semrush.

Using the right productivity tools also mean using less number of tools. Less is more. When you use various/numerous tools, while in fact you can use one or two, you are naturally wasting time and energy.

How productive are YOU as a blogger?

What productivity tools do you use? What do you do to keep yourselves accountable?

Or are you the blogger who doesn’t worry about being productive and just performs tasks everyday when and as they come in (I won’t be surprised)?

Let me (and everyone else) know in the comments!

Did this post answer the question: How to be more productive as a blogger?

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  1. MNB AchariMNB Achari says

    Thanks Jane.
    I always like to read about Productivity. I think ‘Working in blocks’ is one of the best ways to increase productivity. The average time a person can focus on a thing is around 25 minutes. So, as you say, it’s better to relax after 25-30 minutes and come back.

    I always have an action plan and written goals that remind me of what I should do. If you know what to do and when, there is a good chance that you increase your productivity.

  2. James says

    thanks for these productivity tips Jane. Was just writing on goal setting and creating an action plan myself, so this article was perfect timing.

    the main difference I do personally is instead of blocking time, I work by tasks. I create a list of tasks, do a certain number of tasks on my list, depending on how long each one will take me normally, and I allow myself that break upon completing a task.

    I used to do the time thing, but I hate being “almost done’ and walk away from it. besides, I tend to get lost if i don’t focus on where I am and what I am doing. So, I complete the tasks, then take the break and then come back and do the next one.
    James recently posted..Podcast Ep 1: Defining Your Niche to Improve ConversionsMy Profile

  3. PankajPankaj says

    Hi Jane,

    You’re certainly right, If you really want to create an useful and successful blog. Then you have to decide your goals as goals help you to keep motivated and encourage you to focus on daily blogging activities.

  4. RuchiRuchi says

    Nice productivity tips. If you so desire, you can make use of many tools to further boost your productivity. Otherwise, keeping a plan /schedule ahead of what you do will also help in a long run even if you are not using any specific tools.

    • Jane Sheeba says

      Ruchi, yes I always use productivity tools – not that many – Swift To-Do List, Evernote and you know, a couple of little organizational tools. I couldn’t live without these tools lol.

  5. Amrik VirdiAmrik Virdi says

    Great article Jane,
    I have really enjoyed reading your tips and I have been completely stressed out and lacking in energy because of some personal obstacle,
    but after studying your article now, I all of a sudden felt a improvement inside me
    and you know what there was clearly abrupt change in my habits, that âs
    because your post provided the most effective remedy for dealing with the difficulties
    in my lifestyle.
    Many thanks!!!

  6. EvanEvan says

    Do you know what’s the best way to make your tea cool down? Go to check your Facebook) yep, exactly this kills our time and productivity, unfortunately(

  7. Chadrack says

    Hi Jane,

    I truly love it when you say, productivity tips instead of time management tips! Frankly, I think we have heard too much about time management tips that really do not help us to be productive. I’ve just taken a steep towards this direction recently and one thing that I think is great in this write up is making it clear that having a long term goal and looking at things from the big picture will help with productivity.

    Having such a mind helps focus on what will help you achieve that long term goal and this can greatly help you to be productive.

    Thanks for sharing.

  8. Rashmi SinhaRashmi Sinha says

    Hi Jane,
    You are absolutely right. Taking blogging seriously is the first step towards success. You should analyse what you want to do and how you want to do before jumping in blind folded.

    Thanks for this wonderful insight.

  9. Jens P. Berget says

    Hi Jane,

    Great post, and a topic I am very interested in. I have been reading lots of books about it, and I have tested various types of software as well. At the moment, I am more or less only using three types of software to get my writing done. And that’s Things for my to-do list and to keep track of my projects, My Little Pomodoro to keep my focused on the task for a specific time (usually 30 minutes), and iAWriter to write whatever is on my mind. Oh, I also use Evernote for all my notes :)

  10. deepak mehradeepak mehra says


    I am moved by your blogging skills and find your posts attractive.
    I am a new blogger and would like to learn from you.

    Thanks for share with me!!

  11. Binh LeBinh Le says

    It is always good to have other goals or challenges outside of your project to stimulate your brain in other areas, while giving your mind a vacation from the majority of your focus. Working out seems to help too, but only if you challenge yourself or do it until you feel good.

  12. harishharish says

    great tips i found here,,,i always learn many new and useful things,here this time also i got many useful tips ,,,thanks for this useful post

  13. Mike JonesMike Jones says

    I think the long term commitments idea is really key. If you are serious about blogging (and making money) you will certainly have to be consistent and create a group of followers who appreciate your posts. Regularity is something people look for. They will come back for updated information if they enjoy what you offer.

    • Jane Sheeba says

      Yes Mike having a long term commitment is really crucial. But keeping it is tricky. That’s why we need to break down the long term commitments as small short term goals and achieve them in baby steps.

  14. SudiptoSudipto says

    Hey Jane,
    Great tips and I am totally agree with you that for the successful blog we have to set our goal, update our blog regularly, making links with other blogger. Thanks for sharing this post.

  15. deepak mehradeepak mehra says


    I like your post it is one of most appreciate and I learn something new with your article!!

    Thanks for share with me!!

  16. JulieJulie says

    For me having clear goals really works. I need to be able to see what I need to be working on each day. I try to make a list the night before.

  17. LeeLee says

    Hi Jane
    Your point about working in blocks is a way I get productive I work as well as I can and soon as I find myself slowing down to any extent I take five minutes out take a break and then get back to it more refreshed and ready to go again working like this I find yself getting more do e in a smaller amount of time.

    Great advice thanks lee

  18. collinscollins says

    you have said it all in other to achieve great in blogging world you need to have long term plan and clear goal and working plans and always stay focused, i will also say that bloging is not something you will start today and reach to you destination today it takes time and hard work

  19. Ryan BiddulphRyan Biddulph says

    Hi Jane,

    Sensational insight here because I use many of these tips myself.

    The Pomodoro technique is a wonderful strategy to keep your mind calm, confident and focused. By Pomming you work hard and smart, taking frequent breaks to rest up. Being fatigued mentally or physically is a huge productivity sapper.

    Take those breaks, set your goals, remain on purpose and your productivity should skyrocket as a blogger. Just be disciplined and great things will happen for you.

    Thanks for sharing.


  20. JoeJoe says


    First, I love your sweet term, “cuppa coffee.” I might steal that if it’s not trademarked! 😉

    But about your great article…wow it is really a challenge! Thanks for your tips. It is SO hard for me to work in those blocks you mention…taking the 5-10 minute compulsory break…wow it’s hard for me to peel away. I feel I’m actually crippling my productivity if I stop…but here you’re saying that’s a key to it. Wow!

  21. marty says

    I like the way you addressed distraction because between research and using social media I get easily taken off track.But I think with a clear goals set before I go I wont have this problem as much.I don’t have set hours but I blog as I go but I do like the suggestion about blocking time and taking mini breaks to keep things fresh

  22. Jannie TaylorJannie Taylor says


    Thanks for sharing such an informative article with us.I totally agree with you that for blog success goal setting is an important task.

    Jannie Taylor

  23. SamirSamir says

    Hello Jane,

    Wonderful tips and tools, yes indeed bloggers work all day and all month so productivity matter a lot. These tips really helped me to gain more information to for productivity.

    Thanks for sharing

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